I. Outline Available Packages
We start by providing each potential client with a detailed outline of the packages we offer. This allows each prospective client to discover who we are, what we offer and determine if Harp and Soul fits into the vision for their celebration.
II. Follow Up Consultation
Once our client has had the opportunity to review the available options, we encourage clients to follow-up with any questions they may have in regard to choosing the package that will be the best fit. This can easily take place over a virtual meeting, phone call or exchange of emails.
III. Secure Your Date
Most clients begin planning their celebration anywhere from six months to one year in advance. The average client secures their date a year in advance. Due to the overwhelming number of inquiries that we receive, Harp and Soul operates on the “First come, first serve” mantra. Once the client has determined that they want to engage Harp and Soul for their event, we will finalize the proposal. The client reviews the proposal, signs off on the contract and returns the reservation fee.
IV. Client Questionnaire
Date secured, we move on to the fun part, the planning. To kick it all off, we ask our clients to complete a client questionnaire. Don’t have all the answers? No worries! Fill in what you are able. The purpose of this questionnaire is to help us get to know you and your vision better. Our Creative Director, Nichole, will use this as a guideline to prepare for your Music Planning Session where she will talk through your vision, musical preference and day of logistics.
V. Music Planning Session
We constantly receive feedback from couples telling us how much the LOVE their Music Planning Session! Not only is this session a great opportunity for you to sit down one-on-one with our lead harpist/Creative Director, Nichole, but clients love that they get an opportunity to hear live excerpts of the music they are considering and get to know Nichole. The Music Planning Session is extra special in that it is more personal and relational building. Nichole loves getting to know her clients and what better way than to get to know a client through the music that they enjoy. Nichole uses this opportunity to answer questions, talk through the Client Questionnaire and solidify Music Profile and Specific Song Choices.
VI. Finalized Music Timeline
Following the Music Planning Session, your Creative Director will email you a digital copy of your Day of Music Timeline. This timeline is a great tool to share with your event coordinator and/or venue. It outlines your finalized choices and provides a timeline for musician arrival, start and conclusion. In addition it provides contact information for Harp and Soul should anyone need to reach us.
PACKAGES
Events come in all shapes and sizes, but there is a common goal that brings them all together: the goal that choices made during the planning process lead to a memorable event that the attendees enjoy. Envisioning an event unique to you and your vision is no small endeavor, but it should be an enjoyable process. Choosing experienced vendors who are true professionals with the reviews to back up the quality products they offer is key to enjoying the planning and preparation process. Here at Harp and Soul we exist to assist clients in creating a live music soundtrack that not only enhances your event but also connects your audience to your vision.
STARTER WEDDING PACKAGE
The ceremony package is essential to setting the musical backdrop to your special day. It sets the rhythm for your ceremony and builds a musical backdrop that your guests will rave about long after your wedding. We work with our clients to assist you in hand picking music that meets your unique tastes for the processional, bridal entrance, background music and recessional. We use your ceremony selections to craft a musical backdrop to entertain your guests as they arrive and are seated during the prelude.
Premium Wedding Package
The Premium package provides all the benefits of the Ceremony Package while providing an additional hour of music during your Cocktail Hour. Guests love being able to continue enjoying the live music as a segue to the Reception Hour. Typically Harp & Soul transitions from the more laid back approach of the Wedding Ceremony into a more upbeat approach to the Cocktail Hour. Amplification can be provided if needed depending on venue.
STARTER Private Event Package
With up to 60 minutes of coverage this package is ideal for the client who is looking for a minimal amount of coverage. Clients are able to choose from a variety of music profiles to set the stage for background music. Clients also enjoy the vast yet diverse repertoire list from which they are able to choose a handful of select favorites to be scattered throughout the event.
Following your music planning session, you will receive a Day of Music Timeline that outlines the day-of details and logistics pertaining to your Harp & Soul musician(s).
PREMIUM Private Event Package
With up to 2 hours of coverage this package is ideal for the client who is looking for more moderate live music coverage. Clients are able to choose from a variety of music profiles to set the stage for background music. Clients also enjoy the vast yet diverse repertoire list from which they are able to choose a handful of select favorites to be scattered throughout the event.
Following your music planning session, you will receive a Day of Music Timeline that outlines the day-of details and logistics pertaining to your Harp & Soul musician(s).
Upgrades
There are a variety of upgrade options available to assist in your package customization. Some popular upgrades include: customized music requests, outdoor upgrades, destination events and extended performance duration.
Cartage
Cartage fees are assessed to cover the additional expenses incurred by the transportation, load-in, early arrival, setup and load out of the instrument(s) associated with the package you select. Many items factor into this pricing including the location and accessibility of the performance site.